Day of Coordinator


  • look over the contracts for each vendor the client has chosen to hire.
  • contact the vendors approximately prior to the wedding to ensure contract
  • create a detailed timeline incorporating the photographer’s timeline, DJ or band’s timeline for the entire duration of the wedding.
  • In charge of the wedding rehearsal

Wedding Day

  • arrive at the venue early to supervise all vendor set-up and answer any questions that may arise.
  • ensure that the bride, groom, DJ/band and photographer are all informed in advance of each event (grand entrance, first dance, cake cutting, garter toss, etc.).
  • be the liaison between all the vendors and the bride/groom on the day of the wedding.
  • Once the time for the ceremony approaches the wedding planner should begin distributing the personal flowers and ensuring everyone is in place according to the timeline.
  • As ceremony begins, queue the music and keep the processional flowing as planned.
  • After the ceremony is complete, ensure the guests are quickly ushered to the reception venue and the wedding party is at the appropriate place for photos to begin

Wrapping up

  • make sure all of the client’s personal property and wedding gifts are properly packed and secured in a vehicle, hotel room or storage room.